Admin hours back
Onboarding packets, TD1s, vacation tracking and payroll change lists stop being retyped and chased.
40 hrs
a month, for example, for a 75-person company. Your number depends on how you work today.
HR for your whole crew
Take HR off your plate.
Roster Rosie is the HR app for Canadian trades, construction and service companies. Hiring, onboarding, approvals, tickets and terminations, done the Canadian way, in your company's colours, for a flat monthly price.
- Set up for you within a week
- Works with the payroll you have
- No per-employee fees
hr.yourcompany.ca
Sample data. Your logo and colours go here.
Built for Canada
TD1s, ROE codes, provincial rules
Hosted in Canada
with daily backups
No per-employee fees
flat price by team size
Your logo, your colours
staff see your company
Why it matters
HR shouldn't live in spreadsheets and email.
Most companies your size don't have an HR department. Someone in the office keeps track of tickets, vacation and paperwork in spreadsheets and their inbox, on top of their real job. Rosie puts it all in one place and does the chasing for them.
Fewer missed renewals
Tickets, licences and certifications get reminders before they expire, to the worker and their supervisor. No more finding out on site.
- OFA Level 1Expired
- Fall Protection12 days
- Class 3 with air brakeCurrent
Faster approvals
Time off, raises, allowances and write-ups go straight to the right person, who can approve from a phone. Requests that sit get a reminder.
RequestDept head Done
Features
Everything HR, in one app your crew will actually use.
From the first job post to the last pay cheque, every step follows the same fair process, and every record lands in one place.
Hiring with AI resume review
Post a job, move candidates through your pipeline, and get an AI read on each resume against the role. Interview scorecards, response templates and candidate notice dates are built in.
Agreements and e-sign
Offer letters and agreements from your templates, signed on any phone. Raises and title changes add a new version to the contract history automatically.
Tickets and licences
Expiry dates for tickets, licences and certifications, with reminders before they lapse and renewals uploaded from a phone.
Time off
Requests, balances and a team calendar. The right supervisor approves, and payroll sees it.
Write-ups and terminations
Progressive discipline with a full history. The termination form covers rehire eligibility, reason and ROE code, then starts offboarding.
Onboarding
TD1 forms, direct deposit, policies and site details on a checklist the new hire finishes from their phone.
Incident reports
Report an accident or near miss from site. The WorkSafeBC reporting clock shows on the report.
Reviews and raises
Review reminders go out on time. Raises go to upper management, with the Owner added above your threshold.
Allowances
Boots, tools, vehicle and phone allowances, approved once and listed for payroll.
People and org chart
One record per person, from applicant to exit, and an org chart that stays current.
Birthdays and anniversaries
Reminders for birthdays and work anniversaries, so nobody's milestone gets missed.
Workflows, forms and reports
Custom workflows with emails, texts, tasks and webhooks. Custom forms with share links. Summary reports emailed on a schedule.
Custom forms
Equipment requests, site sign-ins, anything you use paper for today.
Roles and access
Owner, manager, HR, department head and employee. Each person sees only what their role allows.
Take a look
One place for the whole crew's paperwork.
Your pipeline, an AI resume review and an interview scorecard on one screen.
hr.yourcompany.ca
Offers go out from your template, get signed on a phone, and every step is on the timeline.
hr.yourcompany.ca
Every request waiting on you, from every part of the app, with the approval chain shown.
hr.yourcompany.ca
Plain answers for your province, with the statute cited.
hr.yourcompany.ca
New
Just ask Rosie for changes.
Your HR system should change when your company does. Ask Rosie in the app, the way you'd ask the person down the hall, and it's done. An admin confirms, and the change is on record.
Things owners ask Rosie for
- Add a department or site
- Add a job title
- Add a field to a form
- Add a checklist step
- Change who approves what
- Move a reminder date
- Reword an email
- Copy a checklist to a new crew
No support tickets and no waiting on a consultant. If you're not sure what to ask for, describe the problem and Rosie suggests the change.
Dana, Owner
Can you add a Refrigeration department under Sam Patel?
Rosie
Done. Refrigeration is live with Sam Patel as department head. Want me to copy HVAC's onboarding checklist to it?
Change made, confirmed by Dana
Copy the checklistNot nowDana, Owner
Yes please. And send ticket reminders 45 days out instead of 30.
Rosie
Checklist copied. Ticket reminders now go out 45 days before a ticket expires, to the worker and their supervisor.
Change made, confirmed by Dana
White label
Your brand, not ours.
Your staff open an app with your logo and your colours, on your own web address. It feels like your company has its act together, because it does.
- Your logo, colours and company name on every screen and email
- Your own agreements, policies and wording
- Your web address, for example hr.yourcompany.ca
- A small "Powered by Roster Rosie" at the bottom, nothing more
people.alderfinch.ca
Same screen, two sample companies. Company names are invented.
Approvals
Every request finds the right person.
Approval chains are set up to match how your company already works, and you can change them any time. Terminations go to HR, then the Owner.
Step 1
Employee
Jordan, Equipment Operator
Asks for vacation, an allowance, or reports an incident from a phone.
Step 2
Department head
Ray, General Superintendent
Approves time off, write-ups, incidents and onboarding sign-off.
Step 3
Manager
Upper management
Approves raises, allowances and offers.
Step 4
Owner
Above your threshold
Steps in only when a raise or offer is over the limit you set.
Rules, not memory
Chains and thresholds live in Settings. Change who approves what without calling anyone.
Approve from anywhere
Supervisors approve from site on a phone. Requests that sit get a reminder.
A record of every decision
Who asked, who approved and when, kept on the person's file.
Ask RosieBritish ColumbiaHow much notice do I owe if I let someone go in BC after 4 years?
RosieBC
Under the BC Employment Standards Act, after 3 years of continuous employment the minimum is 3 weeks' written notice, plus 1 week for each additional year, up to 8 weeks. After 4 years that is 4 weeks' notice, pay in lieu, or a mix of both.
Employment Standards Act, RSBC 1996, c. 113, s. 63
Common law notice can be longer than the statute minimum. For a termination, talk to an HR advisor or a lawyer first.
General information, not legal advice.
Talk to an HR advisorAsk Rosie
Plain answers, with the law cited.
Managers and staff ask Rosie about vacation pay, overtime, leaves, write-ups and terminations, any time of day. Answers are in plain language, for your province, with the Employment Standards section named.
Province-aware
Answers follow the rules where your people work.
Statute cited
Every answer names the act and section it relies on.
Honest limits
General information, not legal advice. It says when to get help.
A person when you need one
Hand a tricky question to our HR advisor desk (add-on).
For field crews
Built for people who never sit at a desk.
Your crew gets big buttons and short forms on the phone they already carry. No company email needed.
- Sign the offer and TD1 from the truck
- Snap and upload a renewed ticket
- Ask for time off and see the answer
- Report an incident from site
- Supervisors approve from the job
- Birthdays and anniversaries noticed
Payroll and integrations
Keeps the payroll you already run.
Works with the payroll you already use. Every pay period, the people changes come out of the app as one clean change file, for example ready for QuickBooks Online Payroll.
Payroll change file
Each pay period, one clean file of new hires with TD1 amounts, rate changes, allowances and terminations, ready for QuickBooks Online Payroll or the payroll you already use.
Pay change summary
Oct 18 to 31
| Employee | Change | Amount |
|---|---|---|
| Tyler Grant | New hire, TD1s on file | $36.00/hr |
| Noah Bennett | Pay rate change | $36.45/hr |
| Aisha Rahman | Boot allowance | $250.00 |
| Luis Moreau | Termination, ROE E | Final pay |
qbo_payroll_changes_oct31.csv
- 1Approved hires, raises, allowances and exits collect through the pay period
- 2Download one clean change file, ready for QuickBooks Online Payroll
- 3Your payroll person updates payroll from one checked list, not a pile of emails
Or we run payroll
Hand it to us with the managed payroll add-on. Runs, remittances, ROEs and T4s through the payroll provider.
Benefits records
Plans, classes and waiting periods on each person, and a census export for your broker.
Webhooks
Send new hires, incidents and terminations to your other systems as they happen.
Teams, Slack and texts
Workflow steps can post to a channel, text a worker or email a supervisor.
Scheduled summaries
A weekly or monthly summary of headcount, time off and expiring tickets, by email.
E-sign built in
Offers, agreements and policies are signed in the app. No separate e-signature service to pay for.
Pricing
Simple pricing. No per-employee fees.
One setup, a three-month trial with your real crew, then a flat price that does not grow every time you hire.
- 1
Done-for-you setup
We set it all up from what you have today. You're live within a week of sending your details.
- 2
Try it with your crew
3 months at the regular monthly rate. Cancel any time in that window and take your data with you.
- 3
Then choose
Stay on the flat monthly subscription, or buy Rosie for Life once and keep the Care Plan.
60 people
Done-for-you setup for this size: $2,500 one time. Then 3 months at the regular monthly rate, and choose.
Subscription
Flat monthly by team size. 51 to 100 staff.
$599/month
or $5,990/year prepaid 2 months free
- Every feature, for everyone on your team
- Changes on request: just ask Rosie
- Hosting in Canada, backups and law updates
- Price changes only if you move up a band
Rosie for Life
Good fit for your sizeOne payment. Unlimited people. The price never goes up as you grow.
$14,900once
less the $1,797 you paid during the trial, plus the Care Plan at $299/month
- Hosting in Canada, security and daily backups
- Canadian employment law updates
- Ask Rosie AI for every manager and employee
- Changes on request: just ask Rosie
Prices in CAD, before tax. Same app on both options.
Step 1: done-for-you setup
Your team stays hands-off.
We take your current agreements, forms, checklists and policies and set everything up. You're live within one week of sending us your details.
- Your existing agreements, offer letters, forms and checklists converted
- Staff imported from your spreadsheet or payroll export
- Approval chains set up the way you work today
- Your logo and colours
- One training session for your admins and managers
- Up to 25 staff
- $1,500
- 26 to 100 staff
- $2,500
- 101 to 200 staff
- $3,500
- 200+ staff
- Quoted
Why no per-employee fees
Hiring should never raise your HR bill.
- Bring on a seasonal crew without a bigger invoice. Laid-off staff don't count.
- Your band moves up only if active staff stay above it for two months in a row, and we tell you first.
- If your team shrinks, your band comes down at renewal.
- Rosie for Life covers unlimited people, so the price never goes up as you grow.
Subscription by team size
Annual prepay: pay 10 months, get 12. Every feature in every band.
| Team size | Monthly | Annual prepay |
|---|---|---|
| Up to 25 staff | $249 | $2,490/yr |
| 26 to 50 staff | $399 | $3,990/yr |
| 51 to 100 staff | $599 | $5,990/yr |
| 101 to 200 staff | $899 | $8,990/yr |
| 200+ staff(unlimited) | $999 | $9,990/yr |
Every plan includes changes on request: just ask Rosie. Rosie for Life is $14,900 once for unlimited people, plus the Care Plan at $299 a month.
Optional add-ons
from $250/mo
HR advisor desk
Our HR people on call for owners and managers: questions by email or chat, two scheduled calls a month, and a second look at write-ups and terminations before they go out.
from $450/mo
Managed payroll
We run payroll for you: regular runs, remittances and ROEs through the payroll provider, and year-end T4s.
$400/mo
Premium support
A named success manager, phone support, faster replies and a quarterly review.
Add-on prices depend on team size. We quote them with your setup.
How setup works
Live in a week, not a quarter.
No implementation project. You send us what you have, we do the work, your team keeps doing theirs.
01
Show us how you work
A call about your approval chains, sites, forms, agreements and payroll. Send us what you use today.
02
We build it
Your agreements, forms and checklists converted, staff imported, chains set, your logo and colours on.
03
Train your team
One session for admins and managers. Rosie answers the rest in the app.
04
Launch your crew
Staff get a text link and sign in on their phones. Your 3-month trial starts.
FAQ
Questions owners ask us.
Something else on your mind? Email hello@rosterrosie.com.
Do we have to switch payroll?
No. Each pay period you get one clean file of hires, rate changes, allowances and terminations, mapped to the import your payroll already uses, for example QuickBooks Online Payroll. If you'd rather not run payroll at all, our managed payroll add-on does it for you.
Should we pick the subscription or Rosie for Life?
Both give you the same app. The subscription is a flat monthly price by team size, from $249 a month, with 10 months paid for 12 on annual prepay. Rosie for Life is one payment of $14,900 for unlimited people, with the months you paid during the trial credited, plus the Care Plan at $299 a month for hosting, security, backups, law updates and Rosie. It suits growing teams of 50 or more who would rather own it than rent it.
How do changes work after we're live?
Ask Rosie in the app, the way you'd ask someone down the hall: add a department or site, a job title, a form field or a checklist step, change who approves what, move a reminder date or reword an email. Rosie makes the change, an admin confirms it, and it's on record.
What happens during the three-month trial?
You pay the regular monthly rate for your team size and use the app with your real crew. If it isn't right, cancel any time in those 3 months and take your data with you. The setup fee covers the work we do to get you live.
Is Rosie giving legal advice?
No. Rosie gives general information in plain language, for your province, and names the statute section it relies on. For terminations and anything unusual, talk to an HR advisor (our advisor desk is an add-on) or an employment lawyer.
How do you count team size?
By active employees. Seasonal staff on layoff don't count. You move up a band only if active staff stay above it for two months in a row, and we tell you before the new rate starts. If you shrink, the band comes down at renewal.
Where is our data kept, and who can see it?
Your data is hosted in Canada with daily backups. Each person sees only what their role allows: employees see their own records, department heads see their department, and owners and HR see everyone.
Which provinces do you cover?
Roster Rosie is built for Canadian employers and set up for the province or provinces where your people work, including TD1 forms, ROE codes and Employment Standards rules. Tell us where your crews are and we'll confirm coverage on the demo call.
Do our crews need company email addresses?
No. Staff can sign in from a text link on their own phone. Offers, TD1s, ticket uploads, time off and incident reports all work on a phone.
What if we hire an HR person later?
They start with a working system instead of a pile of folders: every agreement, write-up, ticket and approval already on file.
Ready to take HR off your plate?
See Roster Rosie set up for a company like yours: a new hire, an approval and a payroll handoff, in 30 minutes.